Finance & Services Assistant

RESPONSABILITATI

Our client is a multinational company, a growing and highly competitive player in its activity field.
Our customer is currently looking for a qualified person to join its team in the position of Finance & Services Assistant

Job Purpose:
Legal & Contract maintenance
Integrated Management System (Quality & Environment) maintenance

Responsibilities:

1. CONTRACT MAINTENANCE
- Computerized archiving and filling for contracts and all other important company documents, create and update the e-data base of contracts on the server and on intranet (Knowledge tree);
- Legal support to all the employees regarding OMV Romania activity.
- Responsible for lawyers interface – check order contracts and proper scanning and filling, contract follow up; monthly reports;
- Keeping confidentiality of information.

2. INTEGRATED MANAGEMENT SYSTEM MAINTENANCE
- To support the employees and the management in the process of description and writing new procedures or updating them, as well as in the process of implementation. To check and approve all procedures before implementing for: conflict of interest, to assure that segregation of duties is done, to check formal and correct approvals, to check the form and clear description of processes. To publish and communicate all procedures with the respected employees and to inform all people involved in the process when putting the procedures into force, to assure the availability of all procedures to the employees; to take and propose corrections steps regarding procedures, if necessary;
- Maintaining the Integrated Management System in OMVRO in compliance with the Quality Standards ISO9001:2000 and the Environment standards ISO 14001 : 2004 and permanent optimization of the system; Responsible for monitoring the IMS and report to the top management the efficacy of IMS; Training the employees with the IMS principles and requirements;
- To periodically perform internal audits of the system in order to determine whether the IMS is according the planned measures, respects the ISO 9001 and ISO 14001 and company requirements;
- Interface with the certification company for quality standards;
- Keeping confidentiality of information.

3. Miscellaneous
- Responsible for fuel vouchers - to maintain the safety of the vouchers, to deliver based on an double approved material request the protocol vouchers, to maintain a report about vouchers
- Notary – supervise and support the services provided, organize the payments for services granted, maintain relation with the notary

CERINTE

DESCRIEREA FIRMEI

Dr.Pendl si Dr. Piswanger Romania este o reputata companie de consultanta in domeniul resurselor umane, specializata in recrutare si servicii complete auxiliare recrutarii, parte a retelei P&P, infiintata in 1980 in Viena.
Decisiv pentru succesul nostru este succesul dumneavoastra!