Job expirat
Colt Sibiu is looking for an experienced Personal Assistant / Team Assistant to offer support for a Vice President and his team of managers on Voice Services based in Frankfurt, London and Paris.
Therefore, the ideal candidate would need to speak English at a very good level and have German skills at least at a medium level as sometimes the person would need to deal with documentation, emails and meetings in these languages. Please only apply for this role if you meet this mandatory criteria including the location of the role, otherwise your application would not be considered.
Key accountabilities:
• Providing secretarial / PA support, such as diary management, arranging meetings, dealing with telephone enquiries, taking minutes and preparing correspondence
• Organising team meetings, video conference meetings and all-hands calls
• Drafting letters and other documents, such as PowerPoint presentations
• Providing administrative support such as; filing, photocopying, post distribution, business cards
• Raising Purchase Orders and PRF’s, ensuring timely payment of invoices
• Raising recruitment requisitions and tracking through to approval, as required
• Maintaining Voice Services SharePoint and email distribution lists
• Promoting an appropriate image of the Directors / VP’s by consistently demonstrating a highly competent and professional impression to all
• Pro-actively managing the time and resources of the Directors/VP’s
• Providing support to the Voice Services Executive Assistant and holiday cover, as required.
Experience/ skills required:
• Previous PA experience, team PA experience would be a distinct advantage
• Proven experience and advanced skills in Microsoft Office packages
• Proven experience in creating business presentations
• Demonstrate strong communication skills
• Strong administrative skills required for raising purchase orders, processing expenses, utilising HR systems i.e. Oracle
• Flexible and adaptable approach with a professional attitude
• Very good English language skills (oral and written), additional German language skills are very beneficial
Colt began in 1992 with funding from Fidelity Investments. Within a year we’d completed 15 km of our London network, and been granted a PTO licence so that we could offer voice and transmission services. We soon had our very first customer.
We then signed various interconnect agreements and by 1995 had completed the initial phase of our network in London’s West End. That meant we could compete for business amongst the vibrant media, advertising and broadcasting community located in that area. We won more and more customers and by 1996 Colt was floated on the London Stock Exchange and the NASDAQ. We opened for business in Frankfurt, and gained our licence to operate in France.
Our European expansion continued as we raised new capital, won many awards, and began to work in Spain, Switzerland, and deepen our presence in France and Germany.
As of today, we are Europe’s leading information delivery platform, with over 35,000 European business and government customers. We have the fastest end-to-end European Ethernet network, seamlessly connecting over 100 cities. We also own and operate 19 state-of-the-art data centres.
At Colt, we continue to invest heavily in our ability to deliver integrated network and IT managed services. We have over 250 skilled experts, working across a broad range of technologies. We are also helping to lead industry standards and certification for cloud services.
Looking ahead, we are committed to constantly growing our ability to deliver solutions that make a real difference to our customers, and to underpin this with award-winning customer service.