Job suspendat de catre administratorul site-ului
• Receiving and handling all reception incoming telephone calls.
• Correspondence organization including organization of mailing, faxing and messenger services.
• Take care of newspapers, letters and other magazines..
• Internal office organization including looking after common office areas, meeting rooms, kitchen, desk with printers and fax.
• Looking after company visitors (ordering of taxis and refreshment when requested).
• Keeping of meeting rooms bookings up to date, informing all employees of any changes in time.
• Handling orders for office supplies, office refreshment, toners and cartridges.
• Looking after sensitive data container. Informing Operations Manager of container impletion and placing order for a new empty sensitive data container in time.
• Make travel and accommodation arrangements following internal procedures of JLL
• Ask for building and machinery technicians support when necessary
• Keep up to date employee’s absence information on the reception board (i.e. holidays, business travels, meetings, sick leaves).
• Support Operations manager in office management and administrative tasks upon request
• Procurement process to be in line with SOX requirements
• Assist in maintaining Client & Suppliers Contracts Excel database and electronic support
• Assist in maintaining complete and up to date invoice dual folder
• Back up for Operations Assistant during vacation, sick leave, etc
• Semiannually updating of Business Continuity Plan
• Office cleaning supervision, parking spaces coordination
• Telecommunication, Internet and Xerox related office needs
• Storage organizing and office supplies tracking inventory
• To book rooms for internal meetings as necessary.
• To type correspondence and documents according to requirements.
• To register incoming and outgoing mail and faxes
• To send faxes as and when required
• To distribute internal and external correspondence and documents
• To arrange couriers taxis etc. according to requirements
• Ensure support and keep close contact with all Business Division departments/ offices
• Carries out administrative and secretarial duties
• Other duties as assigned by the Operations manager/General manager upon request
• Two years proven experience in a similar position
• Ability to work in a busy, highly dynamic environment and to multitask efficiently
• Very good communication skills
• Organizing and problem solving skills
• Secretarial/administrative knowledge
• Very good English knowledge, both verbal and written
• Committed to quality of task performance
• Very good Microsoft Office and IT skills
• Skillful on multitasking and working under pressure
• Well adaptable to a multicultural environment
• High level of self confidence
• An understanding of confidentiality issues and the use of discretion
• Flexibility with regards to job responsibilities proactive and driven by results
• Responsible, correct and methodical person
• Business dress code
The salary will be discussed during the interview
Only the suitable candidates will be contacted
Grown out of CVO Group
- Only specialized recruitment company in Eastern Europe
- Specialized in 3 broad areas
- Operating in 8 countries
CVO Finance Recruitment specializes in sourcing finance and legal professionals for various industries.
CVO Technology Recruitment specializes in sourcing technical professionals, particularly in IT, telecommunication, construction, and manufacturing, for various industries.
CVO Sales & Marketing Recruitment specializes in sourcing sales and marketing professionals for various industries.
