Job expirat
Adecco Professional & Executive Search is looking for the Travel Assistant for one of its’ clients, a leading network of tire and vehicle maintenance for both business and retail clients.
Key Responsibilities:
1. Director/s time management:
• Manage and mitigate the meetings planning according to the vision/Director; priorities/Director;
• Set F2F meetings with N-1 (on site and from abroad);
• Set team meetings / Directors respecting Director vision / priorities;
• Establish one year schedule with all relevant meetings to provide stability to meetings planned;
• Availability of Director/s for the directs reports and for urgencies;
• Ensure a clear agenda for the meetings when visiting countries according to Director/s requests;
2. Travels and cost:
• Travel arrangements in accordance with the company policy: cost effectiveness;
• When the travel agency tariffs not accordingly to expectations, contact directly the providers;
• Travel arrangements: ticket, car, transfer from to the airport or in other places;
3. Proactive in order to make evolve administrative process within ESM, good relationship with all the assistants
• Understand the area of activity / responsibility of each Director department;
• Clarify the processes for IT equipment supply ;
• Clarify the process for New Comers in order to ensure the IT equipment needed;
• Responsible to make orders, Bon de Commande for IT equipment’s (Lenovo, other suppliers);
• Follow-up of the IT equipment’s delivery and ensure the signature of the suppliers contracts by CFO (Legal help);
• Follow-up of DTD invoices / BDC in the dedicated tools (Intelliflow, Drive, etc) for a clear budget usage ;
• Travel policy benchmark;
• Responsible for MAS reservations;
4. Ensure logistics / event organising for the Directors
• Workshops
• Team meetings out of the office
• Network meetings
5. Meetings minutes and follow-up
• Participate to meetings upon request (ex.: team meetings)
• Agenda of the meetings / check the participants availabilities /keep the record
• Contact the participants/check the confirmations of participation
• Follow-up of the actions established in the meetings
• Knowledge of internal norms, procedures and organisational chart;
• Abilities in working with computer, editing and commercial correspondence;
• Knowledge and abilities of using foreign languages C1 level for English & German is mandatory, French is a plus;
• Problem solving;
• Communication (internal and external);
• Autonomy;
• Openness and adaptability to change;
• Collaboration/ Team work;
• Organisational Commitment;
• Rigour/ Registering, storing and transmitting information;
All the candidates that fit the above requirements are kindly invited to apply online. We will contact only the suitable candidates for this position .
ADECCO RESURSE UMANE SRL
Romania, Bucuresti, sector 1, str. Dr. Iacob Felix Nr. 28, Etaj 4
Nr. ORCB J40/12364/2003, CUI RO15739037
Capital social subscris si varsat: 392.440 Lei
Nr. autorizatie Agent de Munca Temporara: 17/2005
Autorizatie seria nr. B/ 0000008/25.10.2005
Nr. Operator Date Personale: 15866
Tel: 00 40 21 300 35 46, Fax: 00 40 21 300 35 54
E-mail: office@adecco.ro, Web: www.adecco.ro
ADECCO ROMANIA SRL
Romania, Bucuresti, sector 1, str. Dr. Iacob Felix Nr. 28, Etaj 3
Nr. ORCB J40/4467/2000, CUI RO 13002186
Capital social subscris si varsat: 360.575 Lei
Nr. Operator Date Personale: 15862
Tel: 00 40 21 300 35 46, Fax: 00 40 21 300 35 54
E-mail: office@adecco.ro, Web: www.adecco.ro
BUCURESTI (HQ)- Doctor Iacob Felix Nr. 28, Sector 1, Tel.: 021/300 35 46; e-mail: recrutare@adecco.ro
ARAD - Mihai Eminescu nr. 45, Tel: 0257 / 281 147; E-mail: arad@adecco.ro
BRASOV - Str Petru Rares Nr 10; Tel.: 0040 - 372/70.57.95; e-mail: brasov@adecco.ro
CLUJ - Str. Vasile Lupu Nr 36 , Tel: 0264/ 406 234; e-mail: cluj@adecco.ro
IASI - Bld. Tutora Nr. 4, bl. B4 scara D, Tel: 0232 / 206 120; e-mail: iasi@adecco.ro
ORADEA - Str. Tudor Vladimirescu Nr 26; Tel.: 0040 - 727 735 160 e-mail: oradea@adecco.ro
PITESTI - Str. Fratii Golesti Nr. 57, etaj 2; Tel: 0248 / 612 303; e-mail: pitesti@adecco.ro
PLOIESTI - Str Mercurului Nr 1, Tel: 0244/ 519 320; e-mail: ploiesti@adecco.ro
SIBIU - Str. Vasile Milea Nr 11, Ap 57, Tel: 0269 / 206 450; e-mail: sibiu@adecco.ro
TIMISOARA - Str. Popa Sapca Nr. 12 tel: 0256/ 432 211; e-mail: timisoara@adecco.ro
