Job expirat
We are an important multinational company, activating in over 20 countries in the world. In Romania, we are located in Pipera.
Responsibilities:
Preparation of Managers ’ meetings and Board Meeting;
Preparation of minutes, Board and Annual Plan documents;
Making flight, hotel reservations or train tickets bookings;
Making translations;
Assisting in preparation and placement of job adds in newspapers;
Assisting in daily tasks (managing calendar; preparation of visits itineraries; programs of guests’ visits; making flight, hotel, rent cars reservations etc.);
Arranging meetings, sending invitations;
Co-operation with suppliers:
Supervising cleaning services;
Copying / fax machine – ordering, negotiating contract;
Mobile phones – ordering new mobiles phones, follow-up on news and update of tariffs, negotiation of contract, registration of mobiles and filling their documents;
Fixed lines – ordering new phones, allocation of phone numbers, extension of the phone central, ensuring the proper transfer of phone calls (needs to be constantly updated), arranging records for the switch board;
Posters – arranging all the photos or posters to be framed;
Ensure, extend insurance for the office and office equipment;
Ensure supply of stationary: letterheads, envelops, business cards, driver sets, gadgets: cubs, glasses, Christmas cards and many others;
Postal service– negotiation of contracts, follow – up on news, supervision of co-operation;
Hotels – negotiation of contracts;
Taxi – contract negotiation, supervision of co-operation;
Travel agencies – negotiation of prices for tickets.
Providing kitchen and office supply;
Preparation of costs overviews for mobiles costs, taxis use, office supply etc;
Implementing and maintaining the company’s templates and procedures;
Managing the office to ensure that it is clean and properly used by the staff;
Supervising subscription to the newspapers;
Cooperating with other departments.
University degree;
Speaks and writes fluently in local and English language;
Independent, self thinking and working;
Has a can-do mentality, with motivating and pro-active attitude to energize team.
Excelent career opportunity! Multinational environment and competitive package!