Accounts Payable Clerk (Tax Compliance &Customer Service)

Adecco Romania

08-12-2016 | EXPIRA LA 07-01-2017

Job expirat


As AP Clerk-Compliance, is primarily responsible for the completion and accuracy of the tax information on the Country Knowledge Document (CKD). Respond to any queries from AP services provider related to tax coding or tax calculation on the third party invoices.
As AP Clerk-Customer Service, is responsible for the integrity of the country knowledge document. The timely response of all AP services provider and operations queries as well as conducting process improvement and problems resolutions.

Essential Responsibilities and Duties:
Represent the Compliance Specialist in the PSC
• With the coordination with the GM tax manager and the FHUB tax team, ensure tax related information are updated on CKD on a regular basis.
• Communicate with AP services provider any changes related to tax regulations and ensure invoice tax coding is complied with the local regulations.
• Monitor tax incidents and together with the tax team in the finance hub come with an action plan for improvement
• Respond to any tax related queries from AP services provider of the GeoMarkets
• Ensure the accuracy of all tax codes.
• Supervise and train AP services provider on any changes related to tax coding.
• Handle all the Tax & Compliance related queries from AP services provider.
• Assist in other projects as needed
• Provide tax codes, tax stamps, WHT calculations, guidance on statutory requirements.

Represent the Customer Service Specialist in the PSC
•Perform a periodic review of the Country Knowledge Document to ensure it’s up to date with all relevant information and changes.
• Review the Weekly auto payment reports and submit in PHUB.
• Coordination with the Cash disbursement team on 3rd party payment approvals in PHUB.
• Respond to all DFM cases related to correct coding, cost distribution, missing POC in a timely manner.
• Analysis and follow-up on issues identified (by AP services provider or internally, including escalations) to ensure timely resolution.
• Be the Accounts Payable process guardian, liaise between AP services provider and other stakeholders (Procurement, Material Management, Sourcing, etc.) for process improvement and efficiencies.
• Identification an evaluation of common issues, to recommend corrective actions. Duplicate payments recovery, non GR 3-way match failures, void and recreate, PO closed and unleased, rejections (accruals), missing GL coding, incorrect AU/AC, missing POC
• Support and promote change management process within the company, monitoring proper adoption.
• Analyze/review vendor accounts for accuracy and check credit balances; requesting cash refunds on credit balances.
• Ensure compliance with applicable company policies.
• Ensure vendor reconciliation is completed on a monthly basis by AP services provider
• With the coordination with the GM and the FHUB, perform RNI consolidation, follow up on cleaning and actions required by the GM
• Assist in month end closing.
• Reporting as required
• Coordination with the GPS team on VMD 3rd Party - Vendor bank details


Adecco Professional Placement is looking for an Accounts Payable Clerk (Compliance &Customer Service) to join one of the biggest services and technology providers for Oil & Gas companies.

Experience and Skills:
• Problem Solving: creative and innovative, quality solutions, analytical oriented, and good decision making skills.
• Leadership: functions independently and in a team, basic project management skills, mentoring skills and can set/accomplish objectives.
• Communication: oral and written communication skills, customer services oriented, and interacts frequently with peer groups, subordinates and senior management advising on area of responsibility.
• Cross Discipline: Understanding of interaction with other disciplines, Company strategy and the principles of Quality management.

• Passion for customer service
• Effective at cross-functional teamwork
• Ability to interact and manage several internal customers
• Ability to juggle and prioritize numerous requests simultaneously
• Discretion when dealing with confidential information. Technical Finance or Accounting Certificate or equivalent experience.

• Degree in Finance or Business Administration


Romania, Bucuresti, sector 1, str. Dr. Iacob Felix Nr. 28, Etaj 4
Nr. ORCB J40/12364/2003, CUI RO15739037
Capital social subscris si varsat: 392.440 Lei
Nr. autorizatie Agent de Munca Temporara: 17/2005
Autorizatie seria nr. B/ 0000008/25.10.2005
Nr. Operator Date Personale: 15866
Tel: 00 40 21 300 35 46, Fax: 00 40 21 300 35 54
E-mail:, Web:

Romania, Bucuresti, sector 1, str. Dr. Iacob Felix Nr. 28, Etaj 3
Nr. ORCB J40/4467/2000, CUI RO 13002186
Capital social subscris si varsat: 360.575 Lei
Nr. Operator Date Personale: 15862
Tel: 00 40 21 300 35 46, Fax: 00 40 21 300 35 54
E-mail:, Web:

BUCURESTI (HQ)- Doctor Iacob Felix Nr. 28, Sector 1, Tel.: 021/300 35 46; e-mail:

ARAD - Mihai Eminescu nr. 45, Tel: 0257 / 281 147; E-mail:

BRASOV - Str Petru Rares Nr 10; Tel.: 0040 - 372/70.57.95; e-mail:

CLUJ - Str. Vasile Lupu Nr 36 , Tel: 0264/ 406 234; e-mail:

IASI - Bld. Tutora Nr. 4, bl. B4 scara D, Tel: 0232 / 206 120; e-mail:

ORADEA - Str. Tudor Vladimirescu Nr 26; Tel.: 0040 - 727 735 160 e-mail:

PITESTI - Str. Fratii Golesti Nr. 57, etaj 2; Tel: 0248 / 612 303; e-mail:

PLOIESTI - Str Mercurului Nr 1, Tel: 0244/ 519 320; e-mail:

SIBIU - Str. Vasile Milea Nr 11, Ap 57, Tel: 0269 / 206 450; e-mail:

TIMISOARA - Str. Popa Sapca Nr. 12 tel: 0256/ 432 211; e-mail: