Job expirat
Description of Main Tasks and Responsibilities:
- To provide administrative and clerical support to the Local and European Managers. This would include answering phones, meeting planning and other administrative tasks as assigned.
- To organize, coordinate and control of business trip process.
- To draft and proof read documents and letters for business purposes.
- To provide both pre and post meeting support including meeting preparation, agenda creation and minutes.
- To contribute to the integration of the new employees and foreign delegates;
- To act as an interface between Management and other departments within the company regarding the information exchange process;
- To create and update presentations and materials to support business activities.
- To prepare and handle ah-hoc reports requested by management.
- To take care of customer visits (accommodation, airport transfer, local transportation, meeting rooms set up, catering).
- To book flight tickets & hotel accommodation & transportation for Local and European Managers team.
- To provide permanent feedback to both caterers & cleaning personnel on daily tasks performance.
- To help with setting up company events (European Staff meetings, all employees events etc.).
- To coordinate procurement of spares, consumables and building management related services.
- To train the security guards and make sure the company’s security policies and procedures are implemented and followed.
- To select providers and vendors.
- To work closely with direct manager on negotiating contract terms and close contracts with the vendors.
- To check water dispensers, coffee machines & vending machines functionality.
- To keep track of general cleaning with the cleaning company.
To be part of our team you need to have:
- Excellent interpersonal, communication & organizational skills
- Adaptability to fast-paced and changing environment
- Proactive
- Flexible
- Quick learner
- Good listening skills
- Can-Do attitude
- Patience
- Ability to work independently
- Customer oriented
- Flexible with overtime requirements
- Excellent PC proficiency (MS Excel & Word - advanced skills)
- Good typing skills
- Good English command
The opportunity to build a long-term and successful career within a prestigious multinational, from the very start-up.
Career impact with Genpact!
Genpact is the leading provider of Business Services & Technology Solutions worldwide with over 10 years of experience and more than 30,000 employees worldwide.
Owned jointly by General Electric, General Atlantic and Oak Hill Capital Partners, Genpact has operations centers across India, China, UK, Hungary, Romania, the United States and Mexico.
The Portfolio of services offered from these Global centers include: Finance & accounting, Customer Service, Supply Chain & Procurement, Sales & Marketing Analytics, Financial Services Collections/Ops, Information Technology Services, Enterprise Application Services.
What makes us different is our people and processes! We are a continuously growing company and our employees are provided with continuous trainings to keep learning and outstanding career opportunities in multiple business areas across the globe.
We are currently expanding our team in Bucharest and Cluj and are looking for career oriented individuals to be part of a great global team.
