Job expirat
Providing efficient reception and clerical services and performing routine secretarial work. Duties include receiving and directing incoming calls; receiving visitors and providing general information; opening, sorting and distributing mail; office machine maintenance and supplies.
Responsible for the day to day facilities management (working space, training rooms, travel arrangements, organization of meetings) and stock control (water, coffee, office supplies, copy).
Answering calls in a professional manner and distributing to the relevant recipients.
Allocating meeting rooms for external and internal meetings.
Providing a courteous and professional “welcome” to visitors and directing them accordingly.
Ensuring there is a smooth co-ordination between all external based activities that is required to be relayed internally.
Responsible for ordering all National and International courier & taxi requirements.
Ordering any in-house catering requirements for breakfast and lunch meetings.
Setting up of meeting rooms when required.
Managing office stationery stock and replenishing according to forecasted requirements.
Maintaining a good working relationship with suppliers.
Responsible for checking deliveries and invoices for all items ordered.
Offer secretarial and administrative assistance.
Create a positive, pro-active demeanor and maintain confidentiality of all sensitive and confidential issues.
Technical skills : Knowledge of email systems, Windows Software (Word, Excel, PowerPoint,); Internet Explorer. The ability to learn and work with new Software and applications.
Excellent Communication skills:
Communicates appropriate, concise and accurate information in written and verbal formats.
Good spoken and written communication skills in Romanian and English.
Must be able to communicate well with others.
Greets office visitors and personnel in a friendly and professional manner.
You must have a professional and courteous telephone manner
Multi-tasking
Experience: previous Reception/Secretarial/Administrative experience required
Excellent organizational skills
Excellent time management
Self-starter
Service minded: Willingness to take on additional responsibilities.
The patience and endurance to sit behind a desk all day.
Flexibility to juggle moderate degree of multiple and changing priorities.
Collaborative/teamwork attitude and skills a must.
Professional environment with Global perspectives
Backed by a 9-year proven record, TechTeam Akela is a premier provider of Software Development Outsourcing services to a large client base in Western Europe and USA. A leader of quality in the industry, TechTeam Akela is the first company in Romania to have received a Staged CMMI-DEV level 3 certification. TechTeam Akela is a wholly owned subsidiary of TechTeam Global, Inc (Nasdaq: TEAM), a company with deployment centers in 19 countries, a team of 2600 specialists world-wide and over 600 projects implemented in various industries across the Globe.
To deliver inspired business solutions to its customers, TechTeam Akela strives to hire the best professionals available on the Romanian market, from experienced Software Engineers to extremely promising graduates who we grow into IT specialists. TechTeam Akela brings together top technical talent, positive thinking, strong resources and a professional, high tech approach to software development.
If you’re looking for a job where team work is essential, where projects evolve and follow the latest technological advancements along with your personal and professional development, TechTeam Akela is just the place.
Find more about us at www.akelasoftware.com or www.techteam.eu
