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Responsibilities and Accountabilities:
* Manage the project office and perform reception duties, provide general assistance to Resources and Project Office Manager, Account Managers and senior management, including, but not limited to, information about features of contracts, drafting of tables and relevant correspondence, time sheets, expenses, travel & accommodation booking, meetings, agenda, etc;
* Liaise with Resources and Project Office Manager and Human Resources in identifying recruitment needs, processing of work permits and visas in a correct and timely fashion, and other matters in relation to relocation of employees or other resources;
* Ensure that billing instructions are transmitted to Finance in accordance with agreed timelines, follow up on due dates of payment for services and expenses invoices for defined clients, and send out reminders for outstanding invoices;
* Draft contractual documents (Appendices, Services Requests etc.) upon request, follow up on those documents in order to input billing instructions in Oracle, and order new licenses and upgrades for clients;
* Obtain a written consent from clients and ensure its documentation before engaging into any intervention that will be invoiced outside the main contract;
* Ensure that all consultants (internal, external and employees of other partner companies) fill out their time sheets and expense reports correctly and on time;
* Check for accuracy and approve all relevant time sheets and expenses (according to resources schedules and TEMENOS expenses policy), and review and approve all travel requests;
* Process expenses for consultants and follow up on the needs of per diem for the consultants coming from affiliated companies; * Provide Write-Offs reports for the projects in implementation to the Management on a monthly basis;
* Assist with resource planning and allocation in collaboration with the Resources & Project Office Manager and Project Managers, ensuring that staff is being utilized effectively.
The role focuses on clients' project implementation management administration, regional invoicing and billing management, and participates in establishing client's contractual documentation.
Skills and Qualifications:
* Educational & Proficiency level: Commercial studies, or equivalent. Experience in Finance and Administration, a software environment is a plus;
* Language: Excellent command of English and local country language as appropriate;
* Experience of dealing with large amounts of data and producing meaningful reports;
* Analyse and interpret monthly variances and trends between budgets, actual and prior results in developing (budget vs actuals, cost variances);
* Project forecasting;
* Meeting targets for accuracy, quality, and agreed service standard;
* Ability to work within project constrains to ensure that milestones and delivery dates are met;
* Supplier management -producing all documentation for suppliers and dealing with all budgeting/finances;
* Experience in project management methodologies, processes and tools;
* Fully conversant with all the latest MS applications including Microsoft Project, Power Point and Excel - advanced level (Macros, Pivot tables etc.).
* The opportunity to develop a career within a stable multinational environment;
* Motivating salary; * Meal tickets;
* Medical insurance;
* Relaxation room (pool table/ ping pong, board games);
* 25 days Annual Vacation;
* Dynamic, young and enthusiastic team.
Do you want to be part of an international team, with a dynamic work environment, more than 4,000 employees across the world, professionalism, commitment to technical excellence and client service?
Founded in 1993 and listed on the Swiss Stock Exchange, Temenos Group AG is the market leading provider of banking software systems to retail, corporate, universal, private, Islamic and microfinance & community banks. Headquartered in Geneva with 64 offices worldwide, Temenos serves over 1,200 financial institutions in more than 125 countries across the world.
For more information please visit www.temenos.com.
