Job expirat
Job Requirements:
- The Principal’s PA will provide a comprehensive and confidential administrative and support service to the Principal.
- Provide an effective and efficient office support function for the Principal, taking independent and pro-active action where appropriate to resolve administrative matters.
- Support the Principal through effective prioritizing including the recognition and immediate processing of any urgent matters.
- Take responsibility for the Principal’s diary, liaising with relevant parties to organise meetings, appointments and schedules effectively.
- Attend a weekly meeting with the Principal to discuss the diary, priorities and other relevant matters.
- Provide direct support in the handling and management of email and written correspondence.
- Provide full secretarial support in relation to the production of correspondence and records, such as draft replies to routine correspondence for the Principal.
- Operate and manage the Principal’s telephone, screening and diverting calls as appropriate
- Respond promptly and effectively to telephone enquiries
- Support the Principal in the management and staging of BSB wide events
- Ensure meetings are organised efficiently in appropriate venues with hospitality, ICT facilities as required
- Receive and welcome scheduled visitors; act as gatekeeper in the event of unscheduled visitors
- Arrange the Principal’s travel plans as required
- Produce and email agendas, notes and minutes of meetings, including the periodical ones
- Ensuring the Principal has the correct documentation and information required for meetings
- Attend and take minutes/notes at the periodical meetings
- Order stationery and equipment for the School
- Prepare purchase orders for educational supplies.
- Check incoming goods, record invoices in order to monitor expenditure and dispatch invoices
- Liase with Finance department with regard to payments
- Assist the Principal with the preparation of budget requests in respect of books and all other educational materials.
- Maintain appropriate records throughout the year to support the Principal in managing the budget.
- Work with Admission department for information linked to admission requests and status, and Newsblast
- Work with the HR Coordinator on obtaining information related to recruitment, training, leave of absence, etc.
- Work with ICT in order to maximise the use of ICT to enhance the quality and efficiency of support and service
- Support the Principal with staff absence management and record keeping
- When the Principal is away, delegate items for action.
Responsibilities:
- Excellent numeracy/literacy skills
- Excellent inter-personal skills, including the ability to communicate with a range of audiences
- Excellent ICT skills including ability to use specialist packages
- Secretarial/ PA experience with a senior post holder
- Experience of working within an educational setting
- Excellent organisation, prioritization and time management skills
- Experience: at least three years continuous experience of secretarial and admin duties; desirable criteria: knowledge of working in the education sector.
- A high level of computer literacy i.e. Intermediate level skills in Microsoft Word and Excel to enable the preparation of reports, mail- merges, spread sheets and databases, and Outlook for email and diary booking, intermediate skills in Microsoft Power Point.
- Excellent interpersonal skills and the ability to communicate effectively with pupils, parents and staff and the wider school community. This requires an open, friendly approach together with a good telephone manner.
- Problem solving skills and an ability to apply tact and diplomacy when appropriate. The ability to prioritize tasks and to be able to show initiative in dealing with day-to-day situations.
- The ability to maintain in strictest confidence any information received concerning School matters. - Ability to work calmly under pressure, multi-task and manage a diverse workload within tight deadlines. The ability to reschedule and reprioritize.
- An excellent standard of written and spoken English and Romanian, with the ability to draft own correspondence.
- Confident and personable with a positive ‘can-do’ attitude and a sense of humor. High degree of personal drive and motivation. Ability to work well as a member of a team. An exemplary attendance record in his/her past and present employment. A willingness to undertake training in order to acquire a mastery of the PASS database and associated software. Ability to understand and adapt to the culture of an independent day school.
BIA Business Intelligence Alliance este prima companie romaneasca de recrutare fondata in anul 1992. In cei 13 ani de activitate BIA a activat ca una dintre cele mai puternice firme de recrutare, realizand o baza de date cu peste 70.000 de candidati care au beneficiat de serviciile BIA. Ca o consecinta fireasca a dinamicii mediului de afaceri din Rom?nia, BIA isi extinde portofoliul de servicii, oferind: - servicii de salarizare si administrare de personal, - servicii de recrutare si selectie de personal, - consultanta in resurse umane, - training si dezvoltare
