Job expirat
Responsabilities:
• Answer and Direct phone calls in a timely manner
• Greet and sign in visitors and direct them to the right person
• Receive deliveries to the office and manage post from the office
• Supervise other Facilities team member and service providers (e.g. cleaning services) on day to day duties
• Address more complex requirements (non-regular purchases, connection with business administration for severe incidents or special requests)
• Liaison with Landlord and its Agents in property related matters
• Manage the meeting rooms and ensure liaison with IS where appropriate to ensure they are maintained to a high standard
• Track supplier invoices, check details, obtain authorisation and return them to the Accounts Dept on a timely basis.
• Management of Facilities Purchase Orders (CSRs)
• Distributing, franking, and logging of all incoming and outgoing post, distributing all post as required.
• Ordering, maintaining and recording stationery levels, including printed stationery.
• Manage parking related issues and access
• Manage employee access cards
• Coordinate (and ensure best deals) for office non-stationary purchases - such as water dispensers contract, coffee, paper napkins etc.
• Ensure the office and common areas are maintained at a high level of maintenance and offer a proper working environment
• Offering support for special events
• Assisting in obtaining property related authorizations, such as fire safety approvals for the current and any new office spaces
• Accommodate employees to local facilities and customer service
• Onboarding for new employees
• Organise Health & Safety procedures and educate employees
• Organise a system (help desk) for employee’s queries related to facilities ensuring they are answered in minimum time
• Good level of English, both verbal and written
• 2+ years of experience on similar position will be a plus
• High school degree;
• Computer operating skills
• Detail conscious and meticulous
• Sensitive to different cultures/styles/values when dealing with others
• Understands needs and expectations, evaluate information, use experience in forming opinions, evaluate the benefits of alternative solutions and their impact to determine the most appropriate course of actions to achieve goals
• Ability to create written materials with objectivity, conciseness and clarity and medium of communication tailored for delivery and targeted audience. This may apply to a variety of mediums e.g. report writing, business planning, policy writing etc
Top software company, with over 1,200 customers in 120 countries, among them the first 50 of the world\'s top banks, is expanding its treasury & capital markets branch in Bucharest. Here we are creating one of the most important development centers of the company, with top specialists working on sophisticated products.
At the very heart of the financial software industry, you will be able to achieve exponential career growth, have access to professional training programs and be highly rewarded for your efforts.
We believe that everything starts with talent.
As one of the world\'s largest and most dynamic software companies, we are constantly looking for people with the skills, experience and attitude to enable us to fulfill our dream: to be admired for making the things that really matter, work better.
