Job expirat
Priorities
- Relieve management of administrative detail on all projects
- Coordinate work flow and prioritize tasks
- Update and chase delegated tasks to ensure progress to deadlines
- Ability to work effectively under pressure
- Set up "exception reporting" system to handle routines without supervision
- High level of motivation, positive attitude, team oriented
Communication
- Excellent communication skills
- Compose correspondence/reports for manager¿s signature
- Arrange essential mail in priority action order for director
- Check deadlines on incoming requests and put preliminary work in play
- Process replies on own initiative or from directors¿ dictation or notes
- Research, draft or abstract reports
- Provide translation of documents (from/to English)
- Create presentations (slide shows)
Appointments/Meetings
- Maintain calendar; ascertain which events require director¿s presence
- Fix commitments to maximize director¿s time efficiency
- Allow decision/desk time
- When director chairs meetings:
- Prepare agenda in advance
- Arrange meeting facilities
- Act as recording secretary and prepare action minutes
- Take part in Research and Development or Administrative Board meetings to assure secretarial follow-through
Data Management
- Improve/tighten storage/retrieval systems of documents
- Update and manage index
Finance and Procurement
- Prepare and control administrative budgets
- Routinely re-order department supplies
Travel
- Arrange travel through internal or outside agents and travel cash in advance
- Prepare itinerary, trip file and supplies
- Prepare expense report tools and complete expense reports after trip
Projects
- Handle administrative detail on projects
- Seek greater role in projects within administrative and other areas of competence and seek training on projects outside her range
- University degree (Politechnical University / Cybernetics)
- At list 2 years of similar experience
- Excellent command of written and spoken Romanian and English
- Excellent PC proficiency, especially Word, MS Excel, Power Point, Internet
- Professional development opportunities
- Motivating salary
Solutii IT si Comunicatii, Solutii de Securitate, Instalatii pentru constructii civile, Servicii administrative
