Job expirat
Responsibilities:
- Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the Executive Manager’s office.
- Represent the Executive Manager to the public, businesses, partners and other third parties at the request of the Executive Manager.
- Coordinate office activities and schedules; develop and recommend office procedures and systems; ensure smooth office operations.
- Review and summarize miscellaneous reports and documents; prepare background documents as necessary.
- Research and analyze routine administrative projects for the Executive Manager and Board of Directors; prepare first draft reports on routine administrative matters.
- Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention of the Executive Manager.
- Provide follow up to assignments given to management staff by the Executive Manager; provide status reports to the Executive Manager.
- Receive and screen communications to the Executive Manager and Board of Directors including telephone calls and e-mail messages, and provide assistance using independent judgment to determine those requiring priority attention; prioritize, channel, and facilitate communication from department heads, department coordinators through the Executive l Manager’s office.
- Independently respond to letters and general correspondence of a routine nature;
- Make travel arrangements for the Executive Manager and Board of Directors; maintain appointment schedules and calendars for the Executive Manager and Board of Directors; arrange meetings and conferences.
- Attend Management, Board meetings and other meetings and take minutes, as directed by the Executive Manager.
Knowledge of:
- Administrative and secretarial principles and practices;
- Exemplary communication and customer satisfaction skills, including dealing effectively with the public, company staff and third parties, both in person and over the telephone;
- Teamwork abilities;
- Creative and innovative;
- Proper English usage, spelling, grammar, and punctuation; fluency in both written and spoken English;
- Business correspondence formatting;
- Time management;
- Computer applications (MS Office suite);
- Standard office administrative practices and procedures, including the use of standard office equipment;
Skills in:
- Performing technical, specialized, complex and difficult office administrative work;
- Interpreting and implementing policies, procedures and computer applications related to the department;
- Analyzing and resolving office administrative and procedural problems;
- Performing basic research and preparing reports and recommendations;
- Overseeing projects or programs and/or supervising, monitoring and evaluating the work of staff;
- Organizing own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with a minimum of direction;
- Providing complex office administrative support in the areas report preparation and staff communication;
Leader of Courier Express Parcel & Logistics industry in Romania
