Job expirat
Under the guidance and supervision of the Operations Manger, the Administrative Assistant provides support to administrative services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery. The Administrative Assistant promotes a client, quality and results-oriented approach.He/she works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to ensure consistent service delivery.
Specifically, the Administrative Assistant will be responsible for:
???Travel arrangements for CO and for other UN Agencies.
???Administrative support to organization of conferences, workshops, retreats.
???Collection of information for DSA, travel agencies and other administrative surveys.
???Preparation of routine correspondence, faxes, translations, memoranda and reports.
???Management of the calendar of the RRai (or DRR) including by preparation of background information, arrangement of meetings, and logistics
???Creation/updating of vendors in Atlas;
???Checking vehicle logs and preparation of the draft vehicle history reports and maintenance plans;
???Collection of information on assets management, maintenance of records and files on assets management;
???Maintenance of files and records.
???Carries out any other office related tasks as may be assigned by the Operations Manager.
???Completion of Secondary education and preferably university degree;
???2 to 3 years of relevant administrative experience is required at the national or international level,
???Ability to handle certain levels of responsibility, preferably within an international organization/programme,
???Strong organizational and inter-personal skills,
???Full working knowledge of Romanian and English, including excellent writing skills,
???Good communication skills both written and verbal;
???Proficiency in using computer applications (MS Word, Excel, PowerPoint, internet and e-mail), experience in handling of web based management systems.
UNDP is the UN's global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with them on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners
