Job expirat
Freescale Semiconductor’s Developer Technology Organization (DevTech) helps customers experience and fully leverage the performance of Freescale products.
Our primary product offerings include award-winning CodeWarrior™ development tools with compilers, debuggers, performance and analysis tools, silicon bring-up technology, and runtime technology for Linux, DSP OS, OSEK, AutoSAR.
Job Purpose:
DevTech Administrative Assistant provides assistance to DevTech employees in areas of purchases, shipments, inventory, organization of visits and travel, protection of proprietary information, communication and public affairs.
Job Responsibilities and Duties:
Secretarial/administrative responsibilities:
- Act as an executive assistant to business group manager
- Take over and redirect external and internal phone calls for business group manager
- Send, receive and distribute faxes and correspondence for business group manager (BGM) and business group employees (BG)
- Check the stocks for office supplies, and other materials, collect and transmit to the Reception the needs for business group’s floors
- Handle petty cash for small amounts payments for business group manager and business group employees, if necessary
- Go out for small errands for the respective BG (custom urgencies, mail office, prints, shopping etc.)
Purchasing and shipments:
- Assists the purchasing process and ensures compliance with site procedures
- Prepare manual and My Supply Purchase Requisitions for the respective BG, at BGM request
- Collect offers and make comparisons as per the Purchasing policy
- Centralize requests for subscriptions renewal for business related magazines and newspapers for BGM and BG
- Assists Receptionist for the shipments to/from group members
Group Organization:
- Maintains office space allocation for the group
- Maintains the inventory of group assets (keep record and update the inventory) database for BG employees and performs audits to ensure consistency
Communication:
- Maintains group presentation and communication materials
- Organizes surveys at group level based on management input
- Monthly update of organization chart for the respective BGM
Group compliance
- Ensures consistency in administrative procedures through synchronization with peers (in group and site)
- Provides support for group audits on iCAP and monitors completion of corrective actions, iCAP champion for BG floors
Logistics:
- Organize agenda for group visits and performs necessary travel arrangements
- Support for special events (e.g. team buildings, open days, other events at site level)
Visas and Reservations:
- Ensuring travel agency relations for BGM and BG and signaling the incidents to Reception
- Make hotel reservations through travel agent (for contractors, Freescale and non-Freescale visitors), pick-up arrangements and meals order and coordination for the related BMG and BG
- Provide assistance in obtaining visas for contractors or Freescale visitors, for the related BMG and BG
Other tasks:
- Provide Finance and HR support if needed, in the limit of job competence
- Primary back-up for the Receptionist whenever needed
- Other tasks allocated with manager approval in the limit of competency
Reports to: Group Manager and dotted line to Office Manager
Qualification and Attitude:
- Fluent written and spoken English
- Good communication skills
- Detail oriented with passion for high-quality results
- Open and honest communication
- Ability to deliver results under changing priorities
Experience:
- Previous work in activities described
- Usage of MS Office (Word, Excel, Powerpoint, Outlook) at medium-to-advanced level
Join us and you will share in a comprehensive benefits and compensation package that will build your capacity to grow your career, while managing your personal needs and planning for the future.
You will be part of a strong multinational company having the opportunity to develop together with us.
FREESCALE SEMICONDUCTOR is a leading global semiconductor company.
There\'s excitement and energy at Freescale Semiconductor. We have a legacy of market innovation, a robust product portfolio and solid partnerships with 100 leading OEMs and 10,000 customers.
Freescale Semiconductor Romania, Bucharest based, is one of the fastest growing parts of Freescale Semiconductor.
New direction. A faster pace.
Today, Freescale focuses intensely on the customers, markets and inventive processes that have traditionally driven our success, as well as pursue new opportunities to move from silicon to software and systems. Now, with enhanced flexibility and streamlined approaches, we\'re moving from idea-to-patent-to-development-to-market at record velocity.
A great time to join our team.
You\'ll be working with motivated professionals and a dedicated management team, with the tools to advance both your productivity and your career. Be prepared to move boldly, accept responsibility and share in the rewards that come from world-class teamwork.