Accounting Administrative Assistant

RESPONSABILITATI

The Executive Search Division of Adecco Romania is looking for an Accounting Administrative Assistant (determined period contract) for one of its partners, a leader in designing and building of logistic sites

Job profile
The administrative assistant is in charge of the coordination between the agency and the support functions located in the headquarters (primarily accountings and management control services). Supports and helps local team depending on the needs of the subsidiaries (project, commercial, administrative, reception support).

Main responsibilities:
Accounting management:
- To gather, control and input the supplier’s invoices into the system
- To sort the invoices by chronological order and send a copy of the invoices to the accounting firm
- To follow up the suppliers’ accounts (payment information, invoice reminder)
- To carry out the third party record into the system
- To insure the follow up of the subcontractors cautions
- To carry out the administrative reporting and to send it to the management control and to the accounting
- To send the subcontractors contract to the legal department
- To carry out the “direct confirmation on process” towards suppliers

Daily administration of the agency:
- To validate the overheads invoices
- To book the travels (hotel, transport) of the agency
- To take care of the telephone and visitors reception, to order the office supplies
- To optimize the functioning expenses (telephone, travels, supplies)
- To manage the company cars and the telephone contracts
- To be the lawyer’s first contact point in case of dispute

Relaying the information to the support functions in headquarters:
- To pass on the tax documents received from the tax administration to the accounting service
- To collect the variable components of the subsidiary (holiday, illness, expense account) and pass them on to the HR service.
- To collect the company’s engaging documents (lease, electricity contracts, other contracts) and pass them on to the facility management service in the headquarters

Assisting the project engineers and the business managers (depending on the location):
- To follow the validations of the invoices
- To alert the project engineers on the clients delays
- To collect the expense account and to verify the vouchers

CERINTE

DESCRIEREA FIRMEI

ADECCO RESURSE UMANE SRL
Romania, Bucuresti, sector 1, str. Dr. Iacob Felix Nr. 28, Etaj 4
Nr. ORCB J40/12364/2003, CUI RO15739037
Capital social subscris si varsat: 392.440 Lei
Nr. autorizatie Agent de Munca Temporara: 17/2005
Autorizatie seria nr. B/ 0000008/25.10.2005
Nr. Operator Date Personale: 15866
Tel: 00 40 21 300 35 46, Fax: 00 40 21 300 35 54
E-mail: office@adecco.ro, Web: www.adecco.ro

ADECCO ROMANIA SRL
Romania, Bucuresti, sector 1, str. Dr. Iacob Felix Nr. 28, Etaj 3
Nr. ORCB J40/4467/2000, CUI RO 13002186
Capital social subscris si varsat: 360.575 Lei
Nr. Operator Date Personale: 15862
Tel: 00 40 21 300 35 46, Fax: 00 40 21 300 35 54
E-mail: office@adecco.ro, Web: www.adecco.ro

BUCURESTI (HQ)- Doctor Iacob Felix Nr. 28, Sector 1, Tel.: 021/300 35 46; e-mail: recrutare@adecco.ro


ARAD - Mihai Eminescu nr. 45, Tel: 0257 / 281 147; E-mail: arad@adecco.ro


BRASOV - Str Petru Rares Nr 10; Tel.: 0040 - 372/70.57.95; e-mail: brasov@adecco.ro


CLUJ - Str. Vasile Lupu Nr 36 , Tel: 0264/ 406 234; e-mail: cluj@adecco.ro


IASI - Bld. Tutora Nr. 4, bl. B4 scara D, Tel: 0232 / 206 120; e-mail: iasi@adecco.ro


ORADEA - Str. Tudor Vladimirescu Nr 26; Tel.: 0040 - 727 735 160 e-mail: oradea@adecco.ro


PITESTI - Str. Fratii Golesti Nr. 57, etaj 2; Tel: 0248 / 612 303; e-mail: pitesti@adecco.ro


PLOIESTI - Str Mercurului Nr 1, Tel: 0244/ 519 320; e-mail: ploiesti@adecco.ro


SIBIU - Str. Vasile Milea Nr 11, Ap 57, Tel: 0269 / 206 450; e-mail: sibiu@adecco.ro


TIMISOARA - Str. Popa Sapca Nr. 12 tel: 0256/ 432 211; e-mail: timisoara@adecco.ro